Privacy Policy

Union Beyond Walls, LLC

Effective Date: January 18, 2026

This Privacy Policy explains how Union Beyond Walls, LLC ("Company," "we," "us," or "our") collects, uses, discloses, stores, and protects personal information in connection with our Services. This Policy applies to personal information collected through our website, forms, communications, and any other channels where this Policy is posted or referenced.

1. Scope and Applicability

Applicability. This Policy applies to personal information collected from clients, prospective clients, users, and other individuals who interact with the Company in connection with the Services. It does not create any contractual rights beyond those contained in any governing agreements.

Not for Children. Our Services are not intended for children under 18. We do not knowingly collect personal information from individuals under 18. If we learn that we have collected information from a person under 18, we will take steps to delete it.

2. Information We Collect

We collect personal information necessary to provide our Services and to operate our business. Categories of information include:

  • Identity and Contact Data: Full name, date of birth, email address, phone number, mailing address, and other identifiers.
  • Government and Identity Documents: Driver's license, passport, birth certificate, social security number or taxpayer identification (where required), and other identity verification materials.
  • Marriage‑Related Information: Marriage license copies, completed forms, officiant information, ceremony dates, Power of Attorney documentation, and related records.
  • Payment and Billing Data: Payment card information and billing address. Card payments are processed by Stripe; we do not store full card data on our servers.
  • Communications Data: Email, SMS, telephone records, and other communications between you and the Company.
  • Technical and Usage Data: IP addresses, device identifiers, browser information, cookies, log files, and usage information for the website and online systems.
  • Sensitive Personal Data: Certain information collected (such as identity documents, national identifiers, and marriage documentation) may qualify as sensitive personal information. We process such data only as necessary to provide Services and to comply with legal obligations.

3. How We Use Information

We use personal information for the following purposes:

  • To provide and administer Services, including eligibility intake, document review, license coordination where authorized, ceremony coordination, filing, and return of documentation.
  • To process payments and maintain billing records.
  • To communicate with you regarding your engagement, including status updates, notices, and customer support.
  • To verify identity and validate documents and authority (including POWERS OF ATTORNEY) as required by law or third‑party providers.
  • To comply with legal obligations and respond to lawful requests from government or law enforcement.
  • To detect and prevent fraud, abuse, and security incidents.
  • For internal business purposes, including record‑keeping, audit, and management.

We will not use personal data for purposes incompatible with the stated purposes without providing notice and obtaining consent where required by law.

4. Legal Bases for Processing (where applicable)

For individuals in jurisdictions that require a legal basis, we rely on:

  • Performance of a contract: to provide the Services you requested.
  • Legal compliance: to meet obligations under applicable law.
  • Legitimate interests: to maintain security, prevent fraud, and manage our business.
  • Consent: where we request and obtain consent for specific processing activities.

5. How Information Is Shared

We disclose personal information only as necessary to provide Services or as required by law. Categories of recipients include:

  • Service Providers and Processors: Payment processors (Stripe), cloud storage and document management providers (AWS), email providers, identity verification services, and couriers. These parties act as processors and are contractually bound to protect data.
  • Governmental Authorities: State and local marriage license offices, courts, or other government entities as required to obtain or file marriage licenses or related filings.
  • Officiants and Third‑Party Providers: Legally authorized officiants and other third parties involved in solemnizing or processing marriages.
  • Legal and Compliance Advisors: Attorneys, auditors, or investigators where required for compliance or legal response.
  • Regulatory or Law Enforcement Requests: When required by law, subpoena, court order, or other legal process.
  • Corporate Transactions: In connection with a merger, acquisition, sale of assets, or similar transaction, consistent with applicable law.

We do not sell personal data. We do not share personal data for cross‑context behavioral advertising.

6. Cookies, Tracking, and Analytics

Cookies. We and our service providers use cookies and similar technologies to operate and improve our website, provide security, and analyze usage. You can manage cookie preferences through your browser settings, but disabling cookies may limit functionality.

Analytics. We may use third‑party analytics services to understand website usage and performance. These services may collect technical and usage data (including IP address); analytics providers' use of data is governed by their privacy policies.

7. Data Security

Safeguards. We maintain reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, disclosure, alteration, and destruction. Safeguards may include encryption in transit and at rest for sensitive data, access controls, staff training, and periodic review of security measures.

No Absolute Security. While we use reasonable measures, no security system is impenetrable. We cannot guarantee absolute security of all data. If a security incident affects your personal data, we will take reasonable steps to investigate and mitigate the impact and provide notices as required by applicable law.

8. Data Retention

Retention Period. We retain personal information only for as long as necessary to provide Services, comply with legal obligations, resolve disputes, enforce agreements, and for legitimate business purposes. Typical retention periods may include the term of the engagement plus a limited period thereafter for recordkeeping and legal compliance.

Deletion. Subject to applicable law, regulatory obligations, and any legal hold, you may request deletion of personal data. Certain records (for example, those needed for tax, compliance, or legal purposes) may be retained despite a deletion request.

9. Your Rights and Choices

Subject to applicable law, you may have the right to:

  • Access: Request a copy of the personal information we hold about you.
  • Correction: Request correction of inaccuracies in your personal information.
  • Deletion: Request deletion of your personal information, subject to legal exceptions.
  • Restriction: Request restriction of processing in some circumstances.
  • Portability: Request a portable copy of data you provided to us in a structured, commonly used format.
  • Opt-Out: Where processing is based on consent or for certain direct marketing, opt out of further processing.

To exercise rights, contact us at the contact information below. We will verify requests as required by law before taking action. We may decline requests that conflict with legal obligations, other users' rights, or legitimate business needs.

10. International Transfers

U.S.-Based Operations. Union Beyond Walls is based in the United States. Personal information may be processed and stored in the United States and by third-party service providers that operate in other jurisdictions. Where data is transferred internationally, we will protect it in accordance with applicable law and will use appropriate safeguards.

11. Third-Party Links and Services

Links. Our website may include links to third-party websites. We are not responsible for the privacy practices of those websites. Review the privacy policies of any third-party site before providing personal information.

12. Children's Privacy

Not for Children. Our Services are not intended for children under 18. We do not knowingly collect personal information from children under 18. If you believe we have collected such information, contact us to request deletion.

13. Changes to This Privacy Policy

Updates. We may update this Privacy Policy to reflect changes in our practices, legal requirements, or services. We will post the revised Policy on our website with a new effective date. Where required by law, we will provide notice of material changes.

14. Contact Information

To exercise rights or for questions about this Privacy Policy, contact:

Union Beyond Walls, LLC
Email: support@unionbeyondwalls.com
Website: unionbeyondwalls.com

This is general information and not a substitute for advice from a licensed attorney in your jurisdiction.